Guidelines for submitting the computerized monthly report

1. All of the information must be provided in the same order as on the CPA Montréal paper form, i.e., boxes must be arranged in a similar fashion and all of them must be completed.
2. The report should be on 8 ½ x 14 or 8 ½ x 11 paper and should not have more than three or four employees per page.
3. In boxes 5 (sex), 6 (corresp.), 7 (artisan) and 8 (time) put an "X" in the appropriate checkbox.
4. Employees must be listed in ascending order of employee number (box 4). New employees must be listed last, with the fictitious number 999999. The CPA Montréal will later assign an employee number to each new employee and will inform the employer either by email or by fax.
5. Any change or addition to the employee's permanent file must be identified by a black asterisk beside the change or addition.
6. The description of trade or occupation (box 19) and trade code (box 20) must conform to the List of subjected trades provided by the CPA Montréal. If the employee has a competency card, boxes 18 (Competency card no.) and 21 (Date issued) must be filled out. The employer will be notified by letter from the CPA Montréal when an employee obtains a new competency card, so the employer can make the necessary changes to the monthly report.
7. Box 14 (Departure date) must be completed if an amount paid for a prior departure notice is listed in box 31.
8. Boxes 35, 36, 37, 38, 39, 40 and 41 are completed only once, either on the first or last page.
9. The last page must be manually signed and dated.
10. You must notify the CPA Montréal in advance of any changes to the pay period (weekly or bi-weekly) and/or the period ending information (as shown in box 22).
11. At first, you will need to send us both monthly reports (the computerized report and the standard report printed by the CPA Montréal and manually completed). After receiving the authorization, you can begin using the computerized report exclusively.